Suddenly, Everything\u27s Online! What Do We Do Now?

In this presentation, the author, the University of Kentucky university archivist, outlines a problem with acquiring currently-created university documents and offers some initial solutions. The problem is that key university records of historical and strategic importance are being distributed or published online and not routinely transferred to the archives the way they were in the past. Unless these documents are proactively acquired by the university archives, they are likely to be lost because of the ephemeral nature of the Web. Yet, crawling or otherwise capturing dynamic and changing web platforms adds technological complexity and thus requires additional resources. Given that the author has scarce time and money and given the risk of loss of these documents, how should the university archives re-align its acquisitioning effort? Five initial solutions are proposed: First, acknowledge the technological and resource challenge of online formats, while also acknowledging the opportunity their acquisition provides for a wider, stronger presence of voices and content in the historical record. Second, rethink appraisal criteria, moving away from the university records schedule and more carefully quantifying the resources required for acquisition. Third, based on a appraisal, re-allocate the resources to which the archives already has access. Fourth, continue to test and research to refine the technology and staffing requirements and the appraisal criteria. Fifth, use the research, testing, thinking, and practice to advocate for more support

Appraisal Frameworks Used to Deaccession Part of a University Faculty Personal Papers Collection: The Case of the Artist\u27s Scrapbooks

This presentation reflects on an archival deaccessioning situation where the son of a living donor, a member of the faculty at the University of Kentucky, requested the return of the family scrapbooks included in his father\u27s collection. The presentation comprises the story of the deaccession, a definition of appraisal in this American archives context, and then an unpacking of the appraisal decision frameworks operating in this case study

Capstone Officials and Public Records: Risk, Buy-in, and Archival Selection

Use of records schedules as appraisal tools works well for routine records held by low-level employees in public institutions. Records created by top-level public officials, however, can be more challenging to schedule. Using NARA\u27s recent definition of capstone officials as a starting concept, panelists representing public universities and state and federal governments present case studies from their own institutions dealing with policy creation for capstone officials\u27 records, records schedules and public records laws, and archival selection

Diversity + Inclusion = Community Introduction and Wrap up

This presentation articulates a definition of diversity, inclusion, and community as used by the Retreat Planning Committee to frame the speakers and activities at the University of Kentucky Libraries all-staff retreat in August 2015